LISLE TOWNSHIP

DUPAGE COUNTY, ILLINOIS</駄>

MINUTES OF THE REGULAR MEETING OF MARCH 10, 2010

CALL TO ORDER:  The Regular Meeting of the Board of Town Trustees was called to order by Supervisor Clarke at 7:30 p.m., at the Lisle Township office, 4711 Indiana Avenue, Lisle, IL.

1.         Roll Call:

            Physically Present:

Supervisor Charles Clarke

Assessor John Trowbridge

Trustee Patti Voras

Trustee Vito Modica

Trustee Robert Klaeren

Trustee Michael Tams

Clerk Richard Tarulis

Present Electronically:

None

Absent: 

Highway Commissioner Michael Dow

 Others Present

Bob Longacre

Virginia Wisdom

 Melisa Urda

 Jim Vondran

 Mike Loftus

 Norbert Hessefort

 John Quinn

2.         Public Comments:  Ms. Melissa Urda advised the Board and officials that Illinois politics is a “joke” and mentioned the Democrat Lt. Governor candidate Scott Lee Cohen, who resigned after winning the primary last month due to media coverage of his prior arrests and drug use.  Ms. Urda presented a petition to request that an agenda item be added to the annual meeting, to place an advisory referendum on the township ballot in November, 2010.  The advisory referendum would ask if Illinois should adopt “Clean Elections”, a system for public financing of elections, with campaign contribution limits, for statewide elections.  Trustees asked Ms. Urda questions about how the State would pay for it and what the contribution limits would be.

3.         Approval of Minutes:  Motion by Trustee Tams to approve the minutes of the February 10, 2010 Town Board meeting.  Second by Trustee Modica.  Voice vote, all in favor, motion passed.

4.         Approval of Agenda for Annual Town Meeting:  Supervisor Clarke presented the proposed agenda for the Annual Meeting on April 13.  Clerk Tarulis noted that the petition which has been submitted had exactly 15 signatures, the minimum required, and had not been reviewed prior to tonight’s meeting.  If the petition is valid, the Board is required to include the advisory referendum on the agenda for the annual meeting.

Motion by Trustee Klaeren to approve the agenda for the annual meeting as presented, including the advisory referendum, subject to verification of the signatures on the petition.  Second by Trustee Modica.  Voice vote, all in favor, motion passed.

5.         Approval of Monthly Meeting List for 2010-2011 Fiscal Year:  Supervisor Clarke noted the meeting schedule has not changed.  All meetings are on the second Wednesday of the month, except April, which is on the second Tuesday following the Annual Meeting.

Motion by Trustee Tams to approve the annual meeting schedule as presented.  Second by Trustee Modica.  Voice vote, all in favor, motion passed.

6.         Resolution for Early Retirement Incentive Program:  Supervisor Clarke advised that a question has been raised whether he can vote for the ERI Resolution.  He has spoken with TOI and the State’s Attorney’s office, and the township attorney.  Mr. Clarke requested that the Resolution be tabled until next month.

7.         Policy for Meeting by Electronic Means:  Clerk Tarulis noted that the Open Meetings Act allows officials to attend a meeting by telephone if a policy is adopted.  The proposed policy sets guidelines to protect the integrity of the meeting and follow the statute. 

Motion by Trustee Klaeren to adopt the Policy for Meeting by Electronic Means as presented.  Second by Trustee Tams.  Voice vote, all in favor, motion passed.

8.         Resolution for Appoint Freedom of Information Officer(s):  Clerk Tarulis reported that the amendments to the Freedom of Information Act require the township to appoint Freedom of Information Officer(s).  The proposed Resolution appoints the Clerk and Supervisor, and also the Assessor for FOIA requests to his department, and requires that they follow the requirements in the statute.

Motion by Trustee Tams to adopt the Resolution to Appoint Freedom of Information Officer(s).  Second by Trustee Voras.  Voice vote, all in favor, motion passed.

9.         Business Agreement with Friends of Lisle Township:  Mr. Jim Vondran noted the original draft of the agreement between the Friends and the Township was unacceptable.  It was too complicated and full of legalese.  Mr. Vondran drafted a simple agreement that focuses on the concept, not the details.  He handed out the new draft for review. 

10.       Website Documents:  Trustee Tams handed out another list of proposed documents to include on our website, including bid specifications, job postings, legal notices, minutes, etc.  Mr. Tams discussed the 10 point checklist of documents that the County posts.  There were questions regarding the budget for website updates. 

11.       Report of Township Supervisor:  Supervisor Clarke noted that the food pantry and General Assistance usage are up again.  The LiHeap and Access DuPage programs are also very busy.

12.       Reports of Township Officers:  Mr. John Quinn, deputy Highway Commissioner, said Mr. Dow is recovering from a recent hospital stay.  Mr. Quinn handed out an Inventory of Road District equipment, as requested during the budget workshop, and handed out the updated budget as requested. 

Assessor Trowbridge had no report. 

13.       Other Business:  Trustee Tams requested a “Board Book” which would contain information about the township budget, risk, insurance, etc.  Trustee Modica noted that the TOI education workshop is in Oak Brook in June, and suggested that everyone attend if possible.  Supervisor Clarke handed out a quote for alarm detection upgrades.  A flag was recently stolen and no security cameras were recording at that time of day.

14.       Audit of Expenditures:

            Motion by Trustee Klaeren to audit expenditures.  Second by Trustee Tams.  Voice vote, all in favor, motion passed. 

The following total expenditures in each fund were reviewed:

            Town Fund                               $  34,171.83

            General Assistance Fund           $    7,901.33

            Road & Bridge Fund                $  34,797.08

Motion by Trustee Modica to approve the audit of the expenditures.  Second by Trustee Voras.

Roll Call Vote:

Ayes: Voras, Modica, Klaeren, Tams, Clarke

Nays:  None

Absent:  None (Motion Passed.)

15.       Motion to Adjourn:  Motion to adjourn by Trustee Klaeren, second by Trustee Tams.  Voice vote, all in favor, motion passed.  The meeting adjourned at 8:45 p.m.

                                                                                    Respectfully Submitted,

                                                                                    Richard J. Tarulis

                                                                                    Township Clerk

**  Next regular meeting Tuesday, April 13, 2010, at the Lisle Township office,

following the Annual Meeting **