LISLE TOWNSHIP

DUPAGE COUNTY, ILLINOIS

MINUTES OF THE REGULAR MEETING OF JANUARY 13, 2010

CALL TO ORDER:  The Regular Meeting of the Board of Town Trustees was called to order by Supervisor Clarke at 7:30 p.m., at the Lisle Township office, 4711 Indiana Avenue, Lisle, IL.

1.         Roll Call:

            Physically Present:

Supervisor Charles Clarke

Assessor John Trowbridge

Highway Commissioner Michael Dow

Trustee Patti Voras

Trustee Vito Modica

Trustee Michael Tams

Clerk Richard Tarulis

Present Electronically:

None

Absent: 

Trustee Robert Klaeren

Others Present:

Jim Vondran

Jim Healy

Bob Longacre

Norbert Hessefort

2.         Public Comments:  Mr. Jim Healy handed out copies of the newsletter which was mailed this month.  Trustees noted that the newsletter is professional and informative as usual, and thanked Mr. Healy.  Trustee Tams suggested that we collect e-mail addresses from residents who would prefer to receive the newsletter online, and print the e-mail addresses for all Township officials.

Trustee Klaeren arrived at 7:35.

3.         Approval of Minutes:  Motion by Trustee Tams to approve the minutes of the December 9, 2009 Town Board meeting.  Second by Trustee Modica.  Voice vote, all in favor, motion passed.

4.         Discussion of 501 C 3 Program:  Supervisor Clarke asked Jim Vondran to summarize the food pantry finances first.  Mr. Vondran handed out an e-mail he had sent to Mike Skarr listing the cash expenditures that the food pantry has incurred in the past year, including over $5,000 for equipment, over for $3,000 for food and food distribution, and over $2,300 for holiday programs.  For example, 15 families did not have a Christmas sponsor this year, so they were given gift cards  (80 families had a sponsor).  The food pantry also needs to buy certain foods periodically, even though there were 8 different food drives last year.  Next month the Boy Scouts are conducting a food drive.  Mr. Vondran said he hoped the Friends of Lisle Township would be able to help supplement the Township resources to pay these expenses.

            Trustee Modica handed out copies of the draft Business Services Agreement that the Friends of Lisle Township proposed, and a letter from Township Attorney Len Monson with comments.  The other officials had not read the documents, so they will be on next month’s agenda. 

            Supervisor Clarke reminded everyone that no individual has the authority to hire consultants or incur expenses on behalf of the Township, so that there are no unexpected or unauthorized bills.  The Board will discuss which future bills to pay for the Friends next month.

5.         Report of Township Supervisor:  Supervisor Clarke noted that the tentative budget has been sent out, and will be discussed next month.  Overall the proposed budget is down by approximately 5%.  The applications for LiHeap, for home heating assistance, have increased substantially.  Passport applications are also up. 

6.         Reports of Township Officers:  Assessor Trowbridge reported that numerous tax appeals have been filed with the Board of Review.  There is also concern that the new Freedom of Information Act requirements will be time-consuming for his office.

Highway Commissioner Dow reported that his tentative budget will be mailed to the Trustees before the next meeting.  About half of last year’s crack-filling and seal-coating projects were not completed due to weather, and will be included in this year’s budget.  His drivers have been working substantial overtime doing snow plowing.  The main garage floor is deteriorating to the point that the stones in the concrete are exposed and parts of the floor are gravel, so he needs to resurface it.  He is also planning on replacing the carpet in the office with carpet tile for longer life and easier future replacement.  He is also budgeting to construct a records room in the new building.

7.         Other Business:  Trustee Tams handed out a list of the documents that the County has online, and suggested we can get the same documents on the Township website.  Supervisor Clarke will check into our website storage capacity. 

8.         Audit of Expenditures:

            Motion by Trustee Voras to audit expenditures.  Second by Trustee Modica.  Voice vote, all in favor, motion passed. 

The following total expenditures in each fund were reviewed:

            Town Fund                               $  53,704.04

            General Assistance Fund           $    5,380.40

            Road & Bridge Fund                $  61,763.11

Motion by Trustee Modica to approve the audit of the expenditures.  Second by Trustee Voras.

Roll Call Vote:

Ayes: Voras, Modica, Klaeren, Tams, Clarke

Nays:  None

Absent:  None (Motion Passed.)

9.         Motion to Adjourn:  Motion to adjourn by Trustee Tams, second by Trustee Klaeren.  Voice vote, all in favor, motion passed.  The meeting adjourned at 8:30 p.m.

                                                                                    Respectfully Submitted,

                                                                                    Richard J. Tarulis

                                                                                    Township Clerk

**  Next regular meeting Wednesday, February 10, 2010, at the Lisle Township office **